Electronic+Resources+Cataloging

**ELECTRONIC MATERIALS CATALOGING PROCEDURES**
The cataloger uses the PCC Guidelines for vendor neutral records when performing all original and copy cataloging for electronic resources. ([])

For all electronic resources use the static URL and not the URL associated with your session.

Every electronic resource that the library purchases should have an electronic record. The cataloger uses his/her discretion in adding referring urls for print resources that the library owns. For example, if the library purchases a rare book that has been digitized by another institution and is available for free, the cataloger may add the url to the bib record. Catalogers also frequently add referring URLs to print government documents.


 * Purchased Electronic Resources**

Before purchased electronic materials are cataloged, the acquisitions staff verifies that the vendor URLS are entered into the proxy table (WAM table) by contacting the systems librarian.

> Mat Type: 3=ebook, 2=ejournal, 5=database, 8=Internet Resource > I TYPE=131 ebook, 130 online database > Location= swww > Status = i > Electronic resources don’t get barcodes. > URLS go in the item record y=link then 856 40 |u 0-www.xxx.com.www.consuls.org/booknumber |z SCSU users connect to this resource online (The Z subfield is in the substitution phrase “%suci”) All paid urls must have the proxy statement in the address.
 * Special Bib Record Codes for electronic resources:
 * Item Record Codes

Use the same call numbers for ebooks get "eb added to the end of the date

The cataloger updates the the order record.


 * For free web pages and ebooks:**
 * There is only a bib record.
 * In the bib record use Material type = 8 Internet Resource
 * Change the location to ALL
 * If the url is small you can leave it as it is or if it is too long you can use a subfield z and say “electronic edition” or whatever you think is easiest for patrons to understand.
 * Sometimes there are two links: one might be “pdf” and one might be “html”

> The static url is on the homepage of the book title. Click on “bookmark” to get the address. The “|” won’t translate in Millenium. Change any “|” to “%7c”
 * Frequently cataloged ebooks:**
 * Gale Virtual Reference Library
 * Credo reference – each month Credo sends out a list of new ebooks and some editions are newer so they can be overlaid onto the older editions.
 * Safari ebooks – the web browser session usually takes out the proxy info on your window. So, make sure you have the 0- and [|www.consuls.org] in your URL.
 * Straightforward: ebrary and Ebsco ebooks (was NetLibrary)